Meetings can be a pain in the a**. You’re expected to prepare an agenda, pay attention to the conversation, take notes, highlight action items, and hope your cat doesn’t step on the keyboard in the midst of it all.
If this is you, then you might have stumbled upon the best article ever. This article aims to eliminate your dread of meetings by introducing the best AI tools that set agendas, automatically record, transcribe, and summarize meetings, highlight action items, send follow-up emails, and much more. Let’s dive in!
The Best AI Tools for Meetings
Automatic meeting recording and transcription is a game-changer. It’s the autonomous driving of meetings. I tested 15+ AI meeting tools to bring you the best tools that accurately transcribe meetings, highlight and notify you about action items, connect to your favorite CRM, support multiple languages, and more.
Summary: Best AI Tools for Meetings
Below find a quick summary of the top 5 AI Paraphrasing Tools
- Circleback AI: Overall best AI tool for meetings
- Nyota: Best AI meeting tool for beginners
- Fireflies: Best AI meeting tool for remote workers
- Otter AI: Best AI tool for meeting insights
- Krisp: Best AI meeting tool for noise cancellation
1. Circleback AI: Overall best AI tool for meetings
| Pros | Cons |
|---|---|
| Automatic meeting transcriptions | Accuracy of transcriptions |
| Easy to use | Privacy and security |
| Supports 100+ languages |
Imagine you’re halfway through a critical meeting, and your focus slips for just a second. By the time you tune back in, a key decision has been made, and you’re not sure what happened. Luckily, Circleback AI guarantees you’ll never miss an action item when you get distracted during a meeting.
This top AI tool for meetings automatically records, transcribes, and highlights details of meetings and action items. I particularly like how Circleback AI sends reminders of action items recorded from previous meetings. This ensures I always stay on top of priorities even when flooded with meetings.
When I need clarification from meetings, I can ask Circleback’s meeting assistant questions in natural language about meeting content and write follow-up emails. Circleback AI is super easy to use and maintains a unified workflow by integrating with your favorite tools such as Slack, Salesforce, Hubspot, Notion, and more.
2. Nyota: Best AI meeting tool for beginners
| Pros | Cons |
|---|---|
| Easy to use | Lacks a free trial |
| Enhanced security and privacy |
Do you need a simple, easy-to-use AI meeting assistant? Nyota AI is easy to set up and use. I connected my Google calendar and auto-synced my meetings in a heartbeat. The dashboard is decluttered compared to Otter.ai. You can join a meeting easily via the “join a meeting” button, and much more.
Besides recording your meetings so you can focus on the discussion, this top AI tool for meetings captures action items and decisions and prepares an agenda for the next meeting. This saves me so much time to focus on other high-priority tasks. Nyota.ai will make you feel like you’ve been living under a rock once you use it.
3. Fireflies: Best AI meeting tool for remote workers
| Pros | Cons |
|---|---|
| High precision transcriptions | Inaccuracy with accents |
| Integrates with popular platforms | |
| Quick processing speed |
Fireflies provides reliable summaries, to-dos, and action points that keep everyone on the same page. It seamlessly integrates with popular video conferencing tools such as Zoom, Teams, and Google Meet.
I especially like Fireflies due to its simplicity. I’ve integrated it with my calendar so all I have to do is invite it to meetings and it takes care of the rest. Fireflies gathers feedback by allowing meeting participants to add comments, reactions, and pins to specific parts of the conversation.
Conversation intelligence analyzes meetings to derive key insights, such as speaker talk time, sentiment, monologues, and other key metrics, to coach teammates. It also helps me identify objections, competitors, and other topic trackers.
4. Otter AI: Best AI tool for meeting insights
| Pros | Cons |
|---|---|
| Generous free plan | Limited to English |
| Supports Android and iOS | Accuracy issues |
| Real-Time transcription | No human transcription option |
I work remotely as a content writer; besides work duties, I’m expected to attend meetings, pet my dog, and take care of my kids. Due to distractions, it’s easy for me to miss key details during meetings. Otter.ai is one of the best AI tools for meetings because it automatically joins, transcribes, and shares meetings.
Otter.ai increases productivity, saves time, and allows you to focus on meetings by automatically adding meeting notes to your CRM, extracting sales insights, generating follow-up emails, and more.
Otter.ai saves me time by playing the audio when I highlight a line from the transcript, and it gives me the time for those lines. It’s a game-changer!
5. Krisp: Best AI meeting tool for noise cancellation
| Pros | Cons |
|---|---|
| Effective noise cancellation | Limited mobile features |
| Echo cancellation | Can spike CPU usage |
| Free plan (120min/week) |
According to Krisp, it acts as a “smart layer” between your device and any online communication. I especially like its notice cancellation feature since I have pets and kids always howling and screaming in the house. Like Fathom, you have to download it to your Mac or Windows device.
Once on your computer, it mimics the microphone and speakers on your device. This enables it to cancel background noise and enhance clarity in meetings, generate transcriptions, and meeting summaries.
6. Fathom: Best AI meeting tool for Zoom
| Pros | Cons |
|---|---|
| Automated note-taking | Can be inaccurate |
| Searchable transcripts | Recording issues |
| Third-party integration |
Fathom is an AI-powered meeting tool by Zoom. However, it now works with Google Meet and Microsoft Teams. Fathom automatically records and transcribes your meetings so you don’t have to. Unlike other top AI tools for meetings on this list, Fathom stands out because you download it directly to your PC.
This might or might not put off some users. Otherwise, it’s straightforward to use especially with Zoom. Redditors have reported the generated transcription is super-accurate even with multiple speakers talking.
It offers a free tier with unlimited storage that’s perfect for individuals. The downside I noted is it stores your data indefinitely unless you delete the data yourself or delete your account.
7. Gong AI: Best AI meeting tool for sales and marketing
| Pros | Cons |
|---|---|
| Revenue Intelligence | Steep learning curve |
| Delivers Actionable Insights | Limited mobile features |
| Supports 100+ integrations |
Gong AI is one of the best AI tools for prospecting and meetings. It records, transcribes, and analyzes meetings using AI to derive actionable insights. It also has an intuitive dashboard that helps you track:
- Pipeline: Overview of your deals for accurate planning; advanced CRM filters such as deal stage, close date, and more; activity timeline; all customer communication in one place; AI-generated deal warnings to mitigate risks, and more.
- Analytics: Brings together all of the customer, pipeline, and team insights you need to run your forecast cadence.
- Win/Loss: AI-generated deal insights that will help you understand why you’re winning and losing deals.
Gong Forecast captures 300+ buying signals to help you close more deals faster. Before closing deals, it predicts 20% of deal outcomes so you can make adjustments. Gong AI is trusted by Fortune 500 companies such as Indeed, LinkedIn, Zillow, and others. Hit the button below to get started.
8. Avoma: Best AI meeting tool with analytics
| Pros | Cons |
|---|---|
| Insightful analytics | Limited Chat Functionality |
| Collaborative features | Can be inaccurate |
| 40+ integrations |
Avoma is the best AI meeting assistant for customer-facing teams. It provides meeting templates that categorize notes linked to the full transcript for context, highlighting and categorizing key details. Transcript snippets are tied to speakers and automatically stored in your favorite CRM.
Avoma takes the cake thanks to its AI-powered analytics aggregating transcripts to support data-driven solutions. For instance, you can search multiple transcripts for keywords that may uncover trends, pain points, faqs, and more. The analytics dashboard also provides insights into team performance to facilitate coaching, conversations, and potential deal risks.
“Avoma is my favorite overall because it separates talking points by speaker, key takeaways, discussion, pain points, and actionable items.” – Redditor
Are the best AI meeting tools secure?
Top AI meeting tools afford us a lot of convenience and enhanced productivity. This may lead most users to overlook the downsides of using AI-powered meeting platforms.
Reputable sources such as The Verge have raised the alarm about the risks of virtual meeting assistants, such as the collection and handling of meeting recordings and transcriptions.
For this reason, it’s crucial to read the privacy policy of the AI meeting tools you choose to use. Pay close attention to:
- Compliance: Check if the AI tool for meetings is HIPAA, SOC 2 Type I, or Type II compliant.
- Data Collection: What types of data are being collected? This can include audio, video, chat logs, and more.
- Data Usage: How is the collected data used? Look for details on whether the data is used for improving services, training AI models, or shared with third parties.
- Data Storage: Where and how long is the data stored? Ensure the storage methods are secure and that there are clear retention policies. Fathom, for example, stores your meeting recordings and transcripts forever unless you delete them or disable your account.
- User Consent: Does the tool require user consent for data collection and usage? Check if there are options to opt-out or control what data is shared.
- Access Control: Who has access to the data? Look for information on internal access controls and whether third parties can access the data.
- Security Measures: What security measures are in place to protect the data? This includes encryption, regular security audits, and compliance with industry standards.
- Transparency: Is the privacy policy clear and easy to understand? Transparency is key to building trust with users.
- Incident Response: What is the protocol if there is a data breach or other security incident?
- User Rights: What rights do users have regarding their data? This includes the right to access, correct, delete, or transfer their data.
Conclusion: Best AI Tools For Meetings
Choosing the best AI tools for meetings can increase productivity, engagement, accuracy, save time, streamline operations, and much more. Picking the best remote AI meeting software depends on your needs. Different tools have different features and capabilities hence it’s important to align your needs with the capabilities of the AI meeting tool.
With everything good, there’s also a bad side. Several reports have cautioned users against the use of AI meeting tools due to reasons such as data storage and handling. For this reason, it’s crucial to assess the privacy policy of your AI tool of choice and determine if it aligns with your values.
FAQs: Top AI Meeting Tools
What are AI meeting tools?
AI meeting tools are software solutions that use artificial intelligence to enhance meeting productivity. They can automate tasks like scheduling, note-taking, transcription, and generating summaries.
How do AI meeting tools work?
These tools use technologies like machine learning and natural language processing to understand and process spoken and written language. They can transcribe meetings in realtime, generate summaries, and track action items.
Can AI meeting tools help with accessibility?
Absolutely. Many AI meeting tools offer features like closed captioning and realtime translation, making meetings more inclusive for all participants.
How do AI meeting tools improve productivity?
By automating administrative tasks, providing realtime insights, and ensuring accurate records of meetings, AI meeting tools help teams stay organized and focused.